Work Permit for each job?

[Fw18]

Hi all,
I am reviewing paperwork and procedures. At present regular contractors come and go as they please. For example the local electrician will pop out after hours, replace a broken power socket or light then go again.

My question is, do you have contractors fill in work permits for every visit, location, work undertaken etc? If so, what do you do with this data and forms?

Cheers

[Sparky]

It really depends on what you school contractors on site policy says…? What is expected and what they are doing on site.
For us all “regular” contractors are held on the SCR (Single Central Record). This holds all relevant documentation and information on that contractor.
Things such as the asbestos registered are completed as a matter of course. Again it really depends on what they are doing, hot works and such need a permit.

[Fw18]

What do you hold on the SCR?

[Sparky]

Public liability Insurance, DBS roll numbers and safeguarding policy. Sure there is something else but can’t think of it…

[Vera]

Fire proceedures and always get them to sign the Asbestos register.

[Dean 08]

Our office hold the DBS details for all contractors visiting us, unless it's a one off then they are chaperoned.
I issue an induction pack, code of conduct and asbestos register to them, ensure we have up to date RAMS and insurance (I get them to complete a risk assessment if it deviates from theirs, or their's hasn't been submitted), and then get them to sign a doc received/issued form for the folder.
All is filed, and reviewed every 12 months. All this seems to satisfy the LA and governors if they enquire.
I don't have a general work permit for works, but do use a hot work permit.
If they are SLA contractors from Robertson FM, or employed by our buildings consultant/architect, then all documents are held by them.